IMMACULATE CONCEPTION HOME SCHOOL ASSOCIATION CONSTITUTION & BY-LAWS
ARTICLE I - NAME
The name of this organization shall be the Immaculate Conception Home School Association.
ARTICLE II - MISSION
This organization shall:
- promote Catholic education
- foster and promote enthusiasm and cooperation among the Pastor, Principal, faculty, parents, children, and parishioners
- direct and coordinate parental support to Immaculate Conception School
- enhance understanding of the policies and procedures of the school
- plan and execute fundraising for the school and its programs
- foster parents as advocates regarding national, state, and local legislation that affects Catholic schools as well as the lives of students and parents.
ARTICLE III: AFFILIATION
As requested by the Pastor, one annually designated representative shall represent the organization at Parish Council meetings and shall be included on the organization's agenda at each meeting.
ARTICLE IV: MEMBERSHIP
- Members shall be all parents and/or guardians of Immaculate Conception students.
- Members are expected to attend all Home School Association general meetings when called.
- All families of Immaculate Conception School must pay dues to be members in good standing.
- Faculty and staff of Immaculate Conception School are members of this organization, although they may not hold office.
ARTICLE V: OFFICERS
- The elected officers of the organization shall be the President, Vice-President, Secretary and Treasurer. They shall constitute the Executive Committee.
- The President of the Association, or designated appointee, shall act as advisor and liaison between the Association, faculty and parish.
- The officers shall be elected at a spring membership meeting by a majority vote of the members in attendance.
- A vacancy occurring in any office shall be filled by a majority vote at the next membership meeting, except for the office of the President, which is filled by the Vice-President.
- The term of office shall be for one year, and no person shall be eligible to hold the same office for more than two consecutive terms. An incumbent shall continue in office until a successor has been elected and installed.
- Only active members who have belonged to the Association for one school year shall be eligible for nomination to any office.
ARTICLE VI: DUTIES OF OFFICERS
The President shall:
- preside at and administer all regular, special, and executive committee meetings
- call special meetings of the Home School Association Executive Committee
- serve as the official spokesperson for the Association
- serve as an ex-officio member of all Association committees
- perform such duties as are incumbent of this office
- act as advisor and liaison among the Association, faculty and parish
- receive notices of all meetings
The Vice President shall:
- assume the duties of the President in his/her absence
- perform additional duties designated by the President
- assist in the formation of all committees and serve as an ex-officio member
- assure that committees meet their goals and report their results and recommendations to the Association
- assume the duties of the President until the next annual election if the office of President becomes vacant
The Secretary shall:
- record and make available copies of the minutes to all members at general meetings of the Association
- conduct the correspondence of the Association
- maintain a current file of reports, records and correspondence of the Association
- assume responsibility for recording and correcting, as amended, the Constitution of the Association
- publicize meetings and functions of the Association to the Association and Parish members
- serve as ex-officio member of committees as designated by the President
- perform additional duties designated by the President
The Treasurer shall:
- collect and deposit all dues and other monies received through Association fundraising and contributions
- authorize Association expenditures not exceeding $150.00 and obtain Pastor approval for all Association expenditures exceeding $150.00
- serve on all Association fundraising committees as an ex-officio member to coordinate and help to prepare Association fundraising reports
- maintain records of all receipt and expenditures
- review and have authority to pay the Association's bills
- provide a written cash accounting of all income and expenditures at general membership meetings
- provide a year-end Association budget review
- perform additional duties as designated by the President.
ARTICLE VII: MEETINGS
- The Executive Committee shall schedule monthly meetings from September to June. Additional or special meetings shall be scheduled by the Executive Committee as necessary.
- Chairpersons shall attend and present a report of their event at Executive Committee meetings prior to their event and present a written report after their event.
- General membership meetings of the Association shall be held as needed, at such times as determined by the Executive Committee and shall include an initial meeting in September and a spring meeting for the election of officers.
ARTICLE VIII: ELECTIONS
- Nominations shall be gathered prior to the Spring meeting of the general membership.
- Nominations shall be presented and secret ballot elections will be held at the spring meeting of the general membership.
- A majority of all votes cast shall determine the election outcome.
ARTICLE IX: STANDING COMMITTEES
The Standing Committees of this Association shall be:
- Sunshine Committee - provides appropriate acknowledgment to Association members, faculty and students who are ill or who have suffered a loss.
- Fundraising Committee - assesses all fundraising ideas as to feasibility and profitability and presents recommendations to the Executive Committee for approval.
- Advocacy Committee - deals with issues regarding federal, state and local legislation as they affect Catholic education as well as the lives of Catholic students and parents.
ARTICLE X: AMENDMENTS TO THE CONSTITUTION & BY-LAWS
Amendments to this Constitution and By-Laws shall be approved by a unanimous vote of the Executive Committee.
ARTICLE XI: PARLIAMENTARY AUTHORITY
Robert's Rules of Order shall be used by the Association as the final authority on questions of procedure and parliamentary law not covered by the Constitution and By-Laws.